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- Call the location and find out how soon the field trip can be booked. Each location is different. Some fill up fast and book up to a year in advance and others can't take a reservation until a month or so ahead. Mark your calendar with important follow up dates. If you procrastinate and wait until right before you want to take the tour, it will more than likely be too late to book it.
- Ask for details about the activity. Find out things like the price, how long it will be, whether they need a deposit, how many people can go, age limitations, whether certain clothing is required, if they can accommodate strollers, etc. Get directions. If there is a website, you may be able to get some of the information from it.
- Notify your group members of the date, time, cost, description and directions. Include the address for those wishing to look up the location on an internet map. You might also like to give them the Thomas Guide page number if you have it. It's a good idea to have a deadline and sign-ups. That way you will know how many to expect and the docent will not be surprised.
- Collect money if necessary. This can be done ahead of time or at the field trip depending on the needs of the location and your preference. People are less inclined to change their minds at the last minute if they have paid ahead of time, and this will also give you less stress on the day of the field trip. You may like to ask for exact change to make things easier.
- Check in at the field trip. Give the docent or worker the number of people, money, etc. Enjoy your field trip!
- Many of the schools that docents deal with send thank you cards, drawings, or short reports of what they learned. Consider doing this with your homeschool group as well. We want to leave a good impression!
Go back to Field Trips
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